1.  Ribbon Display Options button

This button Ribbon Options Button in the top right corner give you three options on how you want to display the ribbon:

  1. Auto-hide the ribbon
    • As soon as you click away from the ribbon, it disappears, giving you more space to work on your screen. To bring it back, click the Ribbon Display Options button again and click one of the other options.
  2. Show Tabs
    • This option hides the commands, leaving just the tabs. Click on a tab to display that piece of the ribbon.  Click the push-pin pushpin2 to “pin” the ribbon open again.
  3. Show Tabs and Commands
    • This is the same as showing and pinning the whole ribbon.
2.  Live Preview

When you insert a picture into your document, or click and drag it to move it around, the document automatically adjusts to show you how it will look with the picture in the new location.  This combines with “Live Layout” which shows guidelines when your graphic is lined up with a margin or other object.

3.  Navigation Pane

Especially helpful in longer documents, use Styles such as Headings and Titles.  Then you can use the Navigation Pane (View > Show group > Navigation Pane ) to quickly jump to other headings, including all the content under that heading.  By clicking and dragging a heading in the Navigation Pane, you can move entire sections of your document to new locations in one step.  In the Navigation Pane, you can move to various locations within your document based on Headings, each Page, or Search Results.

4.  Type anywhere

Say you have a graphic in your document and you want to add a description.  Double-click wherever you want to type and just start typing.  It doesn’t need to be in a Text Box (unless you want to be able to move it later).  This option opens up lots of new options to creatively locate text in your document, especially when it comes to labelling graphics and other objects.

5.  Backstage View

By clicking on the File tab , all of the file management settings and actions are in one place.  This is now where you open files, start new files, print, save and adjust your settings.

6.  Window Re-size and Re-locate

By clicking and dragging the title bar of any Office window, you can automatically re-size it.  For example, drag the window all the way to the right and it will automatically fill the right half of your screen.  Drag it all the way to the left and it will automatically fill the left half of your screen; all the way to the top fills the entire screen.  Drag the title bar down from the top of the screen and it will return to its previous size and location.

Note: in Windows 10, the new Snap function is added to this feature.

7.  Contextual Tabs

Some tabs only appear on the ribbon when they are needed (“in context”) for whatever you are doing.  For example, click on a picture and the Picture Tools tab appears; click on a table and the Table Tools tab appears.  Some contextual tabs include two or three sub-tabs, such as Design, Format and Layout.

8.  Edit PDF Files

You can now edit .pdf files in Word as if they are a Word file.  Open Word first and then open the .pdf file.  This feature definitely works best if the document is primarily text with a minimum of graphics, but it can be a big help.

9.  Read Mode

If you are reading a long document and don’t need to do any editing, the white screen can become very tiring for your eyes.  Now you can change the display to Read Mode (click the button in the bottom status bar or go to View > Views group > Read Mode).  This hides the ribbon and all but three tabs.  Click View > Page Colour and select Sepia (beige) or Inverse (white text on a black background).  Click Edit Document to return to Page Layout view.

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2 thoughts on “Top 9 Tips in Word 2013

  1. Thank you Patti. Even a skilled person like myself can get stuck in the old way of doing things. I did not know about #4 and #8 and I’m excited to try it out. Thank you!

    Posted on April 30, 2016 at 10:17 pm
    1. My pleasure, Saskia. Please give me a call if you have any questions.

      Posted on May 1, 2016 at 2:43 pm